Overview

We are seeking a reliable, responsible, and detail-oriented Personal & Company Support Assistant to join our team. This individual will play a vital role in supporting the smooth day-to-day operations of both personal and professional matters. The position involves a combination of administrative support, running errands, driving and transporting employees or clients, and maintaining company vehicles. The ideal candidate will be dependable, organized, trustworthy, and capable of handling a variety of tasks with discretion and professionalism.

This is a dynamic position that requires flexibility, excellent communication skills, and a service-oriented mindset. The Support Assistant will often represent the company during transportation and errands, making punctuality, courtesy, and professionalism essential qualities.

Key Responsibilities

Driving & Transportation

• Safely operate company vehicles to transport executives, staff, or guests to meetings, appointments, airports, and events.

• Plan efficient routes, considering traffic, time, and safety.

• Ensure passengers are comfortable and their needs are met during travel.

• Maintain a professional appearance and demeanor while representing the company on the road.

• Assist with loading and unloading luggage, packages, or materials as needed.

Vehicle Maintenance

• Perform regular inspections of company vehicles to ensure they are in safe operating condition.

• Coordinate scheduled maintenance, servicing, and repairs.

• Keep vehicles clean (interior and exterior) and stocked with essentials (water, first aid kit, etc.).

• Maintain accurate mileage logs, fuel receipts, and service records.

• Report any mechanical issues promptly to management.

Errands & Task Support

• Complete a wide variety of errands, such as collecting mail, picking up supplies, delivering documents, or shopping for office/personal needs.

• Assist in coordinating purchases, drop-offs, and pick-ups on behalf of the company.

• Support day-to-day office and personal tasks to reduce workload for executives and team members.

• Manage light administrative duties, such as scheduling appointments, filing receipts, and recording expenses related to errands or vehicle use.

Operational & Administrative Support

• Assist with event logistics, including transporting materials or setting up venues.

• Deliver and collect confidential documents with discretion and reliability.

• Provide support for hospitality needs, such as welcoming guests or ensuring transportation runs smoothly during company functions.

• Support executives with personal assistance tasks as required, maintaining a high level of confidentiality.

Qualifications

• Education: High school diploma or equivalent required. Additional training in driving, logistics, or administration preferred.

• Experience: Prior experience as a driver, courier, or personal assistant is highly desirable. Experience in customer service or hospitality is also an advantage.

• Licensing: Valid driver’s license with a clean driving record is mandatory.

• Skills:

  • Strong organizational and time management skills.

  • Ability to multitask and adapt quickly to changing priorities.

  • Excellent communication and interpersonal abilities.

  • Strong sense of responsibility and confidentiality.

  • Basic knowledge of vehicle care and maintenance.

  • Comfort with using navigation systems and basic office technology.

Personal Attributes

• Dependable: Always punctual and trustworthy, with the ability to meet deadlines.

• Professional: Maintains composure and a positive attitude in all situations.

• Discreet: Handles sensitive information with the highest level of confidentiality.

• Service-Oriented: Anticipates needs and ensures the comfort and satisfaction of executives, staff, and guests.

• Adaptable: Willing to take on varied responsibilities and flexible with scheduling.

Working Conditions

• The role may require flexible working hours, including evenings, weekends, or holidays, depending on the needs of the company and executives.

• Tasks may vary daily, requiring the ability to adapt to different responsibilities.

• Regular local travel will be required, with occasional longer-distance trips.

• Physical demands may include lifting packages, luggage, or office supplies up to 30 lbs.